DIRECTORATE  (FINANCE & ACCOUNT)

A        FISCAL AND FINANCIAL REPORTING DIVISION

• Maintain the general ledger
• Prepare trial balance
• Prepare the general purpose financial statements
• Ensures that bank reconciliations are done promptly
• Maintain the fixed asset register schedule
• Liaise with the external auditors on all audit assignment
• Ensure prompt response to audit queries

B     EXPENDITURE DIVISION:

• Prepare payment vouchers / Advances voucher
• Maintain payment voucher register
• Prepare and issue LPO
• Maintain advances ledger
• Ensure prompt filing of tax returns
• Ensure that payment voucher raised are properly checked and all necessary documents are attached
• Ensures that revenue receipt used are properly accounted for.
• Makes payment to contractors as at when due
• Pay administrative and personal advance
• Prepare cashbooks for all account
• Reconcile contractors payments
• Maintain vote book register
• Ensure that payment are promptly voted for

 C)      REVENUE DIVISION:

• Ensure that all revenue are receipted and properly accounted for
• Ensure proper reconciliation of revenue received
• Prepare revenue report for TMC (Top Management Committee)
• Prepare all revenue journal
• Ensure prompt issuance of bills to patient.
• Maintain proper records for all in-patients.
• Ensure proper reconciliation of patients records for discharge.
• Prepares patient debtor ledger.

D)    SALARIES AND ALLOWANCES DIVISION (IPPIS UNIT)

• Ensures that salary schedules are adequately prepared
• Prepare monthly allowances schedule for payment
• Ensures proper placement and inclusion of staff for (promotion, new recruitment) in the payroll
• Ensures that personnel budget is promptly and adequately prepared.
• Prepare salary variation report.